Accounts Payable Specialist

 

Full-time

Fully remote position

 

Who We Are

To put it simply, Quiverr and Quantum, Advantage Digital Retail, offers full-service marketplace with Brand Management on Amazon, Walmart, eBay, amongst other online platforms.  We’re the 3rd party selling arm of Advantage Solutions with custom business intelligence tools.  We help brands drive more revenue and profit in the Marketplace.

 

Your Impact at Advantage Digital Retail

As an Accounts Payable Specialist, you will support the expansion of the companys operations. Reporting to the Finance Manager, you will be responsible for processing vendor invoices, credit memos, ensuring proper coding of invoices and credit memos, as well as verification of product received and returned to our brands.

 

Responsibilities

  • Receive, save, and track invoices
  • Utilize tracking systems to follow up on product delivery timelines
  • Process invoices by confirming receipt of product and ensuring each software reflect correct quantities and pricing (comparing purchase orders, prices, terms of payment and other charges, noting any discrepancies and following process to reconcile)
  • Complete updates on multiple tracking sheets, detailing with notes and merging pdf’s to support invoice submission
  • Code each amount submitted for payment to the proper category
  • Track all returned product and credit memo receipts
  • Review reports showing PO, inventory receipt, and invoice total for correct counts and balances
  • Communicate professionally and timely regarding all brand/vendor payment inquiries
  • Solve discrepancies in cash application issues (reported by brand or internally from the business)


Listed responsibilities are an essential, but not exhaustive, list of the expected initial duties associated with the position. The role will evolve over time and changes to individual responsibilities may occur due to business needs.


The Right Stuff

  • Prior experience in accounts payable
  • Ability to work, learn, and communicate effectively in a remote setting
  • eCommerce  experience is a plus
  • Strong attention to detail and great organizational skills a must
  • Resourcefulness and ability to spot discrepancies, follow-up and reconcile
  • Ability to follow process documents and refer back when completing new tasks
  • Understanding of the chart of accounts in order to accurately code invoices
  • Excellent communication skills and ability to develop relationships within and outside the finance team
  • Ability to work remotely and effectively interact with dispersed set of colleagues and consultants
  • Skills in Excel and the Office Suite a plus


Competencies:

  • Ability to build strong relationships with co-workers of various backgrounds and expertise
  • Ability to function at a high level in a team setting whether leading the group or acting as an individual contributor
  • Values-based leadership consistent with Advantage’s Core Values

Accounts Payable Specialist

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